Performance-Based Standards vehicle permit

Do I need a Performance-Based Standards Permit?

A Performance-Based Standards (PBS) permit is required for ALL travel on the PBS network or on a route that is outside of the network for that level of vehicle. The NHVR Journey Planner indicates the different levels of access to the PBS network. 

The NHVR processes ALL PBS permit applications except for travel within the Northern Territory and Western Australia. For these jurisdictions, apply directly to the relevant state or territory road transport authority.

Operators must hold a PBS Vehicle Approval before the NHVR can commence the process for seeking access for the PBS vehicle. For operators that have a PBS Design Approval, you can submit a PBS permit application to obtain a PBS Final Approval and an access permit at the same time. Please Note: Prior to the introduction of the Heavy Vehicle National Law the PBS Vehicle Approval was known as a PBS Final Approval. The PBS Final Approval is a valid PBS Vehicle Approval under the new laws. For more information please view the Performance-Based Standards webpage.

PLEASE NOTE: Operators should check that their vehicle complies with the schedules and conditions in the relevant gazette notice as the permit relevant to this application will reference these same conditions.

Application checklist

To speed up your application process and to minimise requests for further information, the NHVR recommends you check the following:

 Customer PortalPDF applications
Applications are fully completed The Customer Portal will automatically flag any incomplete fields in your permit application. If any sections are incomplete or ineligible, it will be returned to you for finalisation or improvement before we are able to process the permit application.
Applicant details Use the Customer Portal to keep your company or individual particulars up to date at all times. The Customer Portal will automatically fill in the relevant information based on your account details. Be sure to use the same company name every time. Applying under different company and trading names will delay your application.
Regulator Customer Number (RCN) Your RCN is linked directly to your ABN to ensure all of your applications for permits are in one place. If you don't have an RCN, it will be created for you the first time you register for the Customer Portal. If you have an RCN you do not need to complete Section 1 of the applcation form.
PBS details Operators with a PBS Vehicle Approval must state the approval number in Section 4 of the application and attach the current version of PBS Vehicle Approval. Operators seeking a PBS Final Approval and a permit to operate the vehicle at the same time must state the PBS Design Approval number and attach the completed Vehicle Approval Application form - Certifier's Certificate (DOC, 135KB). Please supply all attachments in a PDF format.
Vehicle details and dimensions

The Vehicle Configurations tool allows you to interactively build your vehicle to the required configuration and save these details for re-use on future permit applications.

When completing the vehicle details, particular attention should be given to ensure the vehicle registration numbers are correct and a clear description of the vehicle.

Please ensure you have completed Section 4 of the application form correctly. Incomplete or unreadable information will be returned for your completion and delay the processing of your application.

When completing the vehicle details, particular attention should be given to ensure the vehicle registration numbers are correct and a clear description of the vehicle.

Operating mass and access level

Please complete the Operating Mass and Access Level Table ONLY if you require access to a PBS network, selecting a level of access and mass required. The level should reflect what has been approved in your PBS Vehicle Approval.

If you ONLY require a route not covered by the PBS network please complete Route/Area details.

Route/area details

You can nominate and save the intended route on the NHVR Journey Planner. The journey can be saved with a Journey ID and referencing this number will improve the NHVR’s processing time for your permit.

If the Journey Planner is not utilised you must supply a full route description (which includes a turn by turn analysis, listing ALL roads travelled on including the town and suburb information) or attach a clear map of the intended route with your application.

When completing the start address and destination address fields, please supply the full address including the street number.

In the Route/Area Description, please also indicate the mass you would like to operate at, for example GML 50.5 tonne or HML 57.5 tonne. The mass limits should reflect the mass limits specified in the PBS Vehicle Approval.

If the requested journey traverses through the Northern Territory or Western Australia, you must also contact the relevant state or territory road transport authority to obtain the required permit for the journey within that jurisdiction.

National Heavy Vehicle Accreditation Scheme (NHVAS)

Accreditation in the Mass Management and/or Maintenance Management modules of the National Heavy Vehicle Accreditation Scheme (NHVAS) may be a requirement. Please check the operating conditions in your PBS Design Approval or PBS Final Approval as accreditation may be specified.

Operators may also check with the relevant state or territory road transport authority to find out whether accreditation is a condition for their desired operations.

Enrolment in the Intelligent Access Program (IAP)

Enrolment in the Intelligent Access Program (IAP) may be a road condition for PBS vehicles. Please check with the relevant state or territory road transport authority to find out whether IAP is a condition for your desired operations.

If you are already enrolled in IAP you will need to submit an IAP Certificate of Enrolment with your permit application. If you are not enrolled in IAP you can still submit your application, however you will need to commence enrolment into IAP with the relevant state or territory road transport authority.

Route assessment fee The NHVR will notify you if the Road Manager is required to undertake a route assessment and if any assessment fee is payable to that Road Manager. Payment of this assessment fee is required to be managed between yourself and the Road Manager. 
Signature There is no need to provide a physical signature as the Customer Portal recognises your unique user profile and therefore knows who lodged the application. You will be required to check a box declaring that all details in the application are true and correct. The terms of use for the Customer Portal cover the requirement around signatures when you first access the Portal. Each application is required to be signed before it can be processed (digital signatures are permitted). If your application is not signed you will be advised to re-send another signed application page before your permit is processed.
Application payment

The application payment is a non-refundable application processing fee. The fee applies whether a permit is issued or not, including where a journey is covered by a Notice and doesn’t require a permit.

Payment of the application fee is available using debit card or credit card (Visa, Mastercard or American Express). It is done as the final simple step of the application submission.

The application payment is a non-refundable application processing fee. The fee applies whether a permit is issued or not, including where a journey is covered by a Notice and doesn’t require a permit. A permit cannot be issued without full payment of the required fees.

Payment can be made by credit card (Visa, Mastercard or American Express) or cheque. Credit card payments are the preferred payment option and will speed up the application process.

Application submission The quickest way to submit applications is through the new Customer Portal. The Customer Portal will notify you that your application has been sucessfully submitted.

Submit your application ONCE only. If you submit your application more than once through multiple channels, this will slow processing down while we make sure we are working on the right application for you.

Submit only one application per fax. Each application will need to be sent through on a separate fax.

Customer Portal (online application)

PDF (post or fax application)

Note: Please right-click on a form and save it to your computer, rather than opening it up directly in your web browser. The form can then be opened locally and saved.

Additional forms