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A permit holder may make an application to amend or cancel their permit - rather than create a new application - if they meet the following criteria.
Please note: We process amendments for all permit types issued by the NHVR. For all other permit amendments (including any travel within the Northern Territory and Western Australia), you will need to apply directly to the relevant state or territory road transport authority.
Reasons for amending a permit
Valid reasons:
You can apply for a permit amendment if you are:
- adding/removing registration numbers for the same vehicle specification.
- changing company details, such as postal/physical addresses.
- changing road and travel conditions - this does not include changing the timeframe of your permit, and some changes in conditions incur a fee.
- amending the areas or routes that already apply to this permit. If applying for multiple additional routes you need to apply for one route per amend application. One route will be considered as one new destination and/or origin point.
Invalid reasons:
You cannot apply for a permit amendment if you are:
- changing vehicle details where the specifications (such as mass and dimension) are different to the original permit issued. For example, wanting to increase the ground contact width on an existing Class 1 OSOM permit to be greater than previously approved.
- adding a heavy vehicle that has a different configuration to the original permit issued. For example, adding a rigid truck to a permit that was originally for a prime mover and semi-trailer combination.
- requesting an extension of time on the permit duration. Submit a renew permit application instead.
When can I make an amendment?
A permit amendment application may only be made on an existing permit. If your permit is expired at the time of application, you will need to submit a new permit application.
An application should not be submitted later than six weeks prior to the permit’s expiration date (with some exceptions for amending vehicle registrations).
What is the amendment assessment process?
Once we receive your amendment application, we will carry out an assessment. We may seek further evidence to support your request before seeking a road manager decision, if needed.
If your request is approved, the permit will be updated and you will be issued with a new version of your permit.
If your request is refused, you will be issued with a refusal notification.
How do I make an amendment?
To apply for an amendment, log on to your account on the NHVR Portal and select the ‘Application tracker’ and select the ‘Amend’ button. You can also apply for amendments from your ‘Permit library’ by ticking the issued permit and selecting the ‘Apply for amendment’ from the ‘Actions’ menu dropdown.
Online application
Post or fax application
Please note that if you apply through post or fax, all correspondence relating to that application will be done through the same channel.
Cancel my permit
To cancel an existing permit issued by the NHVR, you can apply through the NHVR Portal and select the ‘Application tracker’ and select the ‘Cancel’ button. You can also cancel from your ‘Permit library’ by ticking the issued permit and selecting the ‘Apply for cancellation’ from the ‘Actions’ menu dropdown.
Removing a route from my permit
To remove a route from an existing permit issued by the NHVR, you will need to send an email to info@nhvr.gov.au The email must include your permit number and specify the route/s to be removed with the reasoning for the removal of these routes.
Replacement permit
If a permit that has been issued by the NHVR has been defaced, destroyed, lost or stolen, you can retrieve a new copy from your 'Permit library' in the NHVR Portal.