Notices that must be carried

This page lists the gazette notices that are legally required to be carried by drivers of heavy vehicles operating under those notices. 

Content on this page: 

This list is accurate at the time of publishing and is provided for guidance only. Drivers and operators should regularly refer to www.nhvr.gov.au/notices for the current list of notices and their requirements.


Notices that Must Be Carried

New South Wales

  • New South Wales Class 3 Grain Harvest Management Scheme Mass Exemption (Notice) 2016 (No. 1)
  • New South Wales Class 1 Agricultural Vehicles (Notice) 2015 (No. 1)

> View all state notices and supporting documentation for New South Wales

Queensland

  • Queensland Class 2 Performance Based Standards A-Double (Toowoomba to Port of Brisbane) Authorisation Notice 2018 (No.1)
  • Queensland Agricultural Machines and Cane Bins Flotation Tyres Mass Exemption Notice 2017 (No. 1)
  • Queensland Class 3 Heavy Vehicle Sugar Mill Mass Management Scheme Exemption Notice 2016 (No.1)
  • Queensland Class 3 Tandem Drive Axle (Cane Haulout Truck) Flotation Tyres Mass Exemption Notice 2017 (No. 1)
  • Queensland Class 1 Comb Trailer Dimension Exemption Notice 2017 (No. 1)
  • Queensland Class 1 Heavy Vehicle (Load Carrying) Mass and Dimension Exemption Notice 2017 (No. 1)
  • Queensland Class 3 Heavy Vehicle (Port of Brisbane Mass Management Scheme) Mass Exemption Notice 2017 (No. 1)
  • National Heavy Vehicle Queensland Electricity Entity Work and Rest Hours Exemption (Notice) 2018 (No 1)
  • National Heavy Vehicle Queensland Electricity Entity Work Diary Exemption (Notice) 2018 (No 1)

> View all state notices and supporting documentation for Queensland

Victoria

  • Victoria Class 3 Grain Harvest Management Scheme Mass Exemption Notice 2017 (No. 1)

> View all state notices and supporting documentation for Victoria

 


Notices that Require Additional Documentation to be Carried

These notices refer to other documents that 'may' also be required to be carried including other notices, certificates, codes of practice, maps etc. It is important that drivers and operators inform themselves of all additional requirements.

  • Multi-State Class 1 Load Carrying Vehicles Dimension Exemption Notice 2016 (No. 1)
  • Multi-State Class 1 Load Carrying Vehicles Dimension Exemption Notice 2016 Amendment Notice 2017 (No. 1)
  • National Class 1 Special Purpose Vehicle Notice 2016 (No 1)
  • National Class 2 Heavy Vehicle Road Train Authorisation (Notice) 2015 (No. 1)
  • National Class 2 PBS Level 1 & 2A Truck and Dog Trailer Authorisation Notice 2016 (No.1)
  • National Class 2 PBS Level 1 & 2A Truck and Dog Trailer Authorisation Notice 2016 (No.1)
  • National Class 3 Controlled Access Bus Exemption Notice 2019 (No.1)
  • National Heavy Vehicle Standards (Flashing Warning Lights) Exemption Notice 2015 (No. 1)

> View all national notices and supporting documentation

New South Wales

  • New South Wales Class 1 Special Purpose Vehicle and Combination Exemption Notice 2019 (No.1)
  • New South Wales Class 3 Bus Mass Exemption Notice 2019 (No.1)
  • New South Wales Class 3 Platform Container Exemption Notice 2018 (No.1)
  • New South Wales Higher Mass Limits Declaration 2015 (No.1)
  • New South Wales Restricted Access Vehicle Enforceable Networks Schedule Amendment (Notice) 2015 (No. 1)

> View all state notices and supporting documentation for New South Wales

Queensland

  • Queensland Class 1 Heavy Vehicles (Cotton Harvester) Mass and Dimension Exemption Notice 2017 (No. 1)
  • Queensland Class 3 Heavy Vehicle (Grain Harvest Management Scheme) Mass Exemption Notice 2016 (No. 1)

> View all state notices and supporting documentation for Queensland

Tasmania

  • Tasmania Class 3 Heavy Vehicle Truck and Dog Trailer Combination (Increased Mass Limits) Mass Exemption Notice 2019 (No.1)

> View all state notices and supporting documentation for Tasmania

Victoria

  • Victoria Class 3 Livestock Carrier Mass and Dimension Exemption Notice 2019 (No.1)
  • Victoria Class 3 Heavy Vehicle Livestock Carrier Mass Exemption Notice 2016 (No. 1)
  • Victoria Heavy Vehicle Standards (Agricultural Vehicles and Special Purpose Vehicles) Exemption (Notice) 2014 (No. 1)

> View all state notices and supporting documentation for Victoria


Carriage and presentation of documents

*This information was formerly part of Compliance and Enforcement bulletin 5.

This section provides practical advice to help heavy vehicle drivers and operators comply with the Heavy Vehicle National Law (the national law) regarding requirements for carrying and presenting documentation, when operating a heavy vehicle.

What documents do I have to carry?

The national law requires heavy vehicle drivers to keep in their possession certain documentation whilst operating a heavy vehicle. This may include notices, permits, accreditation certificates or induction letters. The table below provides a summary of documents, but it is not an exhaustive list.

Summary of Documents

Title Do I have to carry this?
Mass or Dimension
Exemption by Notice No – unless it is a specific condition of the notice that it be carried
Exemption by Permit Yes
Fatigue / Work Diary
Work Diary (written or electronic) Yes – if operating a fatigue-regulated heavy vehicle more than 100km from the driver’s base on standard hours, or operating under Basic Fatigue Management (BFM) or Advanced Fatigue Management (AFM), or have done so in the past 28 days.
Exemption by Notice No – unless it is a specific condition of the notice that it be carried
Exemption by Permit Yes
NHVAS Documents BFM & AFM / Mass & Maintenance
Accreditation Certificate Yes / No
Induction Letter Yes / No
Interception Book (hard copy No / Yes
Vehicle Standards
Exemption by Notice No – unless it is a specific condition of the notice that it be carried
Exemption by Permit Yes
PBS Vehicles
PBS Vehicle Approval Yes
PBS Vehicle Design Approval No
Other
Container Weight Declaration Yes, a complying CWD is required when transporting a consigned freight container on a road using a heavy vehicle. The required information may be provided in more than one document.

 

What notices do I need to carry?

If you are operating under a notice, it will specify if it must be carried. For the full list of notices that must be carried see above and visit www.nhvr.gov.au/notices

Do I have to carry hard copy documents?

No. A driver can present most documents to an authorised officer in either hard copy or electronic form. However, documents that must always be available in hard copy include:

  • those where there is a specific requirement that a hard copy must be carried, such as a condition of a notice or permit
  • information recorded in a written work diary (or supplementary records) that cannot be presented electronically at the roadside
  • NHVAS Interception Report Books that must be presented in hard copy to allow an authorised officer to complete the report, if required.

The driver must present a legible and complete copy of the documentation when asked to do so by an authorised officer.

How should electronic documents be presented?

Electronic documents must be presented on a device with a visual display that enables an authorised officer to read and understand all elements of the document, without the authorised officer having to enter the vehicle.

The document must be presented upon request of an authorised officer. This means the document must be carried on a device kept by the driver. It is not acceptable that the document has to be downloaded from another location (for example, the internet) at the time of the intercept.

Presenting a USB on its own is not acceptable. It is acceptable, however, if the document can be quickly accessed and displayed by opening a file from the USB and it can be read and understood.

Driver responsibilities

  • If the operation of a heavy vehicle requires certain documentation to be carried, drivers must ensure that they have a hard or electronic copy of the documentation in their possession before starting (and during) the journey.
  • Drivers must ensure that the documentation:
    • is valid and current
    • is accessible and readily available to be read and understood by an authorised officer
    • contains vehicle identification or configuration details, if the documentation is vehicle specific.
  • Drivers must also ensure the heavy vehicle is operated in accordance with any conditions or requirements of the documentation; for example, mass or dimensions, warning devices, routes or restricted hours of operation.

Operator responsibilities

Vehicle operators should ensure that:

  • drivers are provided with valid and appropriate documents required to operate the heavy vehicle in compliance with the national law, any accreditation or other legal instrument (for example, a notice or permit)
  • drivers understand their responsibilities regarding the operation of the vehicle in accordance with the documentation and other relevant requirements
  • drivers are provided with an appropriate electronic device (if required) that will allow an authorised officer to read and understand all elements of any document presented without the authorised officer having to enter the vehicle.

Drivers and operators are reminded that if drivers cannot present documents that must be carried whilst operating a heavy vehicle, enforcement action may result and the vehicle may not be allowed to continue the journey.