Electronic Work Diary

An Electronic Work Diary (EWD) is an electronic device or system approved by the NHVR, to monitor and record the work and rest times of a driver and is a voluntary alternative to the written work diary.

EWD Approval Register

Step Global and Teletrac Navman have been approved with conditions to provide Electronic Work Diaries from 1 December 2020. Please note the conditions of approval for each of their systems.

Step Global

Conditions of approval

Schedule

Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).

Condition ID Condition Description
001 The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs.
002 The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD.
003 The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR.
004 Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements.
0005

This approval is only for the use of Smart eDriver by Step Global on the following devices:

  • Winmate M101M8
  • Samsung A30
  • Samsung Galaxy S9+
  • Samsung Galaxy S10+
  • Samsung Galaxy Note 9
  • Samsung Galaxy Note 10+
  • Samsung Galaxy Tab A10.1
  • Samsung Galaxy Tab S7
  • Samsung Galaxy Tab S7+
  • Google Pixel 3XL
  • Oppo AX5S

Change of details

This approval may be amended or cancelled on application by the approval holder, or by the NHVR pursuant to Chapter 6 of the HVNL. The NHVR must be notified as soon as is reasonable, of any changes to the electronic recording system to which this approval pertains.

Teletrac Navman

Conditions of approval

Schedule

Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).

Condition ID Condition Description
001 The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs.
002 The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD.
003 The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR.
004 Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements.
0005 The EWD approval is granted only for drivers operating under a solo arrangement.
0006 The approval holder must provide written confirmation prior to the approval commencement that three years of records (where entered into the EWD) will be accessible by record keepers.
0007 The approval holder must provide confirmation and evidence of the testing undertaken, to the NHVR, that corrections can not be made to historical data, prior to the approval commencement date.
0008 The approval holder must provide a statement to all drivers using the EWD regarding the way that rest time under 15 minutes is accounted for in the EWD. At a minimum the statement must include “rest time of under 15 minutes that does not satisfy a minimum rest requirement will not be added to your daily rest time total”.
0009 The approval holder must inform all drivers using the EWD in writing that the EWD is currently unable to send and/or receive records from other EWDs. At a minimum the information must state “This EWD is currently unable to receive records from other EWDs or send records to other EWDs. Drivers and record keepers must consider what impact this will have on their obligations to have a continuous 28 day record of work and rest available”.

Change of details

This approval may be amended or cancelled on application by the approval holder, or by the NHVR pursuant to Chapter 6 of the HVNL. The NHVR must be notified as soon as is reasonable, of any changes to the electronic recording system to which this approval pertains.

Register your intent

The NHVR invites technology providers and transport operators interested in developing an EWD to register their proposal and intention to apply for approval.

Please note: Registering your intent is not an application and after registering you are under no obligation to apply for approval.

Apply for approval

Note: Drivers and transport operators do not need to apply to use an EWD that’s already been approved by the NHVR. Only technology providers developing an EWD must complete the application process.

Please complete the EWD Application form and return it to the NHVR. Ensure that the application is completed in full and all required supporting documentation listed on the application is provided.

You will require a number of additional resources prior to submitting your application. To obtain your copy of this information please request an Application Toolkit by emailing fatigue.management@nhvr.gov.au

Overview

Drivers, transport operators, record keepers and authorised officers will have the same functions and obligations using EWDs as they do for the written work diary.