An Electronic Work Diary (EWD) is an electronic device or system approved by the NHVR, to monitor and record the work and rest times of a driver and is an alternative to the written work diary.
EWD Approval Register
The following companies have been approved to provide Electronic Work Diaries. Please note the conditions of approval for each of their systems.
Kynection
- EWD name: Quallogi
- Approval holder: Autolync Pty Ltd trading as Kynection
- Website: www.quallogi.com
- Email: hello@quallogi.com
- Phone: 1300 786 272
- Certificate of Approval Number: KYQU-2021-001
- Date of approval: 25 May 2021
- EWD Certificate of Approval Kynection (PDF, 345KB)
Conditions of approval
Schedule
Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).
| Condition ID | Condition Description |
|---|---|
| 001 | The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs. |
| 002 | The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD. |
| 003 | The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR. |
| 004 | Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements. |
| 005 |
This approval is only for the use of Quallogi by Kynection on the following devices:
|
Change of details
The approval holder must notify the National Heavy Vehicle Regulator within 14 days of any change to approval holder details or any change to details of the electronic recording system to which this approval pertains.
MTData
- EWD name: Talon and Swift
- Approval holder: Mobile Tracking and Data Pty Ltd trading as MTData
- Website: https://mtdata.com.au/
- Email: enquiries@mtdata.com.au
- Phone: 1300 683 282
- Certificate of Approval Number: MTDA-2021-001
- Date of approval: 19 July 2021
- EWD Certificate of Approval MTData (PDF, 343KB)
Conditions of approval
Schedule
Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).
| Condition ID | Condition Description |
|---|---|
| 001 | The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs. |
| 002 | The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD. |
| 003 | The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR. |
| 004 | Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements. |
| 005 |
This approval is only for the use of Talon and Swift by MTData on the following devices:
|
Change of details
The approval holder must notify the National Heavy Vehicle Regulator within 14 days of any change to approval holder details or any change to details of the electronic recording system to which this approval pertains.
Netstar Australia
- EWD name: Netstar EWD Garmin Fleet 7XX Series
- Approval holder: Netstar Australia Pty Ltd trading as Netstar Australia
- Website: www.netstaraustralia.com.au
- Email: sales@netstaraus.com.au
- Phone: 1300 728 882
- Certificate of Approval Number: NENE-2021-001
- Date of approval: 11 Jan 2021
- EWD Certificate of Approval Netstar Australia (PDF, 336KB)
Conditions of approval
Schedule
Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).
| Condition ID | Condition Description |
|---|---|
| 001 | The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs. |
| 002 | The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD. |
| 003 | The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR. |
| 004 | Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements. |
Change of details
The approval holder must notify the National Heavy Vehicle Regulator within 14 days of any change to approval holder details or any change to details of the electronic recording system to which this approval pertains.
Step Global
- EWD name: Smart eDriver
- Approval holder: Step Global Pty Ltd trading as Step Global
- Website: https://smartedriver.com
- Email: sales@stepglobal.com
- Phone: 03 9551 7334
- Certificate of Approval Number: SGSE-2020-001
- Date of approval: 17 September 2021
- EWD Certificate of Approval Step Global (PDF, 346KB)
Conditions of approval
Schedule
Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).
| Condition ID | Condition Description |
|---|---|
| 001 | The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs. |
| 002 | The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD. |
| 003 | The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR. |
| 004 | Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements. |
| 0005 |
This approval is only for the use of Smart eDriver by Step Global on the following devices:
|
Change of details
This approval may be amended or cancelled on application by the approval holder, or by the NHVR pursuant to Chapter 6 of the HVNL. The NHVR must be notified as soon as is reasonable, of any changes to the electronic recording system to which this approval pertains.
Teletrac Navman
- EWD name: Sentinel
- Approval holder: Navman Wireless Australia Pty Ltd trading as Teletrac Navman
- Website: www.teletracnavman.com.au
- Email: au.info@teletracnavman.com
- Phone: 1300 111 477
- Certificate of Approval Number: TNSE-2020-001
- Date of approval: 21 Dec 2020
- EWD Certificate of Approval Teletrac Navman (PDF, 339KB)
Conditions of approval
Schedule
Compliance with these conditions is mandatory under the Heavy Vehicle National Law (HVNL).
| Condition ID | Condition Description |
|---|---|
| 001 | The approval holder must notify the NHVR and all existing EWD approval holders (as listed on the NHVR website) of new IP addresses and public key details whenever a change or update to these details occurs. |
| 002 | The NHVR may amend rule sets. When this happens the NHVR will contact approval holders. Approval holders must ensure the correct versions of rule sets are operational within their EWD. |
| 003 | The approval holder shall undertake ongoing penetration testing to ensure that the EWD continues to be resistant to unauthorised technical interference and where a compromise of this nature is detected or suspected provide notification to the NHVR. |
| 004 | Upon cancellation of an approval by way of either approval holder request or NHVR initiation, the approval holder must cooperate fully after the point of exit to ensure appropriate data transfer occurs and that the cancellation is minimally disruptive to previous users of the EWD including complying with all outstanding record keeping requirements. |
| 005 | The approval holder must provide a statement to all drivers using the EWD regarding the way that rest time under 15 minutes is accounted for in the EWD. At a minimum the statement must include “rest time of under 15 minutes that does not satisfy a minimum rest requirement will not be added to your daily rest time total”. |
Change of details
This approval may be amended or cancelled on application by the approval holder, or by the NHVR pursuant to Chapter 6 of the HVNL. The NHVR must be notified as soon as is reasonable, of any changes to the electronic recording system to which this approval pertains.
Register your intent
The NHVR invites technology providers and transport operators interested in developing an EWD to register their proposal and intention to apply for approval.
Please note: Registering your intent is not an application and after registering you are under no obligation to apply for approval.
Apply for approval
Note: Drivers and transport operators do not need to apply to use an EWD that’s already been approved by the NHVR. Only technology providers developing an EWD must complete the application process.
Please complete the EWD Application form and return it to the NHVR. Ensure that the application is completed in full and all required supporting documentation listed on the application is provided.
You will require a number of additional resources prior to submitting your application. To obtain your copy of this information please request an Application Toolkit by emailing fatigue.management@nhvr.gov.au
Review a decision
Where an EWD approval application is refused, a person affected by that decision (the dissatisfied person) may seek an internal review of the NHVR decision.
For more information see Reviews and Appeals.