Business Rules and Standards

These two documents outline the requirements for entry to and participation in the NHVAS and provide a framework for NHVAS governance and administration. They set out policies and procedures for interactions between key parties and are used by the NHVR (which administers the NHVAS), as well as any person who offers management, consultant or audit services to operators. See eligibility requirements for more information on how to become accredited under the NHVAS.

July 2017 changes

The NHVAS Business Rules & Standards have had some minor amendments effective July 2017.

  • Vehicle inspection requirements were amended to be in line with harmonised operational policy, to show that a vehicle being nominated into the maintenance management module for the first time must have passed a vehicle inspection by a road transport authority or one of their delegates within the last 12 months. Previously the business rules stated 6 months, which did not align with harmonised operational policy for all Heavy Vehicle National Law (HVNL) participating states.
  • Standard 9 and all references to the fuel tax rebate have been removed. Due to a strengthening of NHVAS audit timeframes the commonwealth no longer recognises the NHVAS as a scheme for which fuel tax rebates apply, for vehicles built before 1996.

June 2015 changes

As a result of the NHVAS Review, the NHVAS Business Rules and Standards were updated in March 2015 to ensure more effective safety requirements for heavy vehicles, strengthen the quality of audits and enhance the standing of auditors.

Industry feeedback indicated that some aspects of the auditor registration criteria may have been impratical and could possibly prevent auditors from applying to be registered with the NHVR.

In June 2015 the following amendments to the NHVAS Business Rules and Standards were made to the criteria that must be met by a person wishing to be registered as an NHVAS Approved Auditor.

  • Lead Auditor Registration requirement - Section 14.1 of the NHVAS Business Rules and Standards set out general criteria to become registered with the NHVR as an NHVAS Approved Auditor. Criterion 14.1(a) required an auditor to have third party certification in heavy vehicle auditing and also as a lead auditor. The amendment returns the general certification level to auditor status and specifies the circumstances in which the Lead Auditor qualification would be required. This maintains the requirement for the lead auditor knowledge base, but not the requirements to maintain certification.
  • Technical Competencies - Section 14.2 of the NHVAS Business Rules and Standards required auditors of Maintenance and Mass Management systems to have sufficient technical knowledge to understand records and to conduct technically competent interviews or have a formal arrangement so they can draw upon another’s technical competencies. This requirement was amended to state that the technical competencies may be acquired either from AQTF courses or from training recognised by the NHVR.

For more information read the NHVAS Auditor Registration Information sheet (PDF, 224KB).