Business Rules and Standards

New NHVAS Business Rules and Standards

This document outlines the requirements for entry to, and participation in, the NHVAS. It provides a framework for NHVAS governance and administration. It further sets out policies and procedures for interaction between key parties and is used by the NHVR (which administers the NHVAS), as well as any person who offers management, consultant or audit services to operators. For more information on how to become accredited under the NHVAS see:

Temporary changes to driver medical and face-to-face audit requirements

The NHVR is re-implementing the temporary changes to National Heavy Vehicle Accreditation Scheme (NHVAS) driver medical and face-to-face audit requirements support industry with the current restrictions imposed due to the recent lockdowns across most states and territories.

These changes are effective as of 13 August 2021, expiring on 31 January 2022.

Changes to driver medical requirements

Heavy vehicle drivers operating under Basic Fatigue Management (BFM) or Advanced Fatigue Management (AFM) modules may continue to drive with an expired driver medical that expired on or after 31 July 2021, until they can practicably obtain a new driver medical.

  • It continues to remain the responsibility of all NHVAS accredited operators to ensure drivers under AFM or BFM are fit for duty, including the need to undertake related risk assessments and have in place suitable risk controls.
  • Accredited operators must also ensure their Register of Drivers is kept up to date, noting any expired medicals to be obtained as soon as reasonably practicable.

For more information see

Changes to auditing requirements

Auditors can undertake audits remotely by validating documents and records in electronic form or otherwise and conducting conversations over the phone or in another form where applicable.

This change has been approved on the basis that suitable controls are used to ensure that the auditor’s conclusion can be substantiated with reliable and credible evidence. You must still:

  • Ensure policies, procedures and records are made available for analysis.
  • Ensure parties are available for interview where necessary.
  • Follow the normal process for audits to be approved as outlined in the NHVAS Audit Framework.

For more information see

Transition to new Business Rules and Standards

From 22 February 2021 existing NHVAS participants have one accreditation cycle to transition into the new NHVAS Business Rules and Standards.

We have developed some fact sheets and videos to help auditors and operators transition to the new Business Rules and Standards.

Fact sheets

Videos

NHVAS Auditor videos - Business Rules and Standards 2021

You can watch the individual videos below or watch the entire playlist on our Youtube channel at NHVAS Auditors - Business Rules and Standards 2021 YouTube playlist.

1. NHVAS auditor education - Major Business Rules Changes


2. NHVAS auditor education - Changes common to multiple modules


3. NHVAS auditor education - Maintenance Management changes


4. NHVAS auditor education - Mass Management changes


5. NHVAS auditor education - Fatigue Management changes


6. NHVAS auditor education - Transition into the revised business rules


7. NHVAS auditor education - Auditing for transition into the revised business rules


8. NHVAS auditor education - Business Rules & Standards Post Go Live

NHVAS Industry videos - Business Rules and Standards 2021

You can watch the individual videos below or watch the entire playlist on our Youtube channel at NHVAS Industry - Business Rules and Standards 2021 YouTube playlist.

1. NHVAS industry education - Major Business Rules Changes


2. NHVAS industry education - Changes common to all NHVAS modules


3. NHVAS industry education - Maintenance Management Changes


4. NHVAS industry education - Mass Management Changes


5. NHVAS industry education - Fatigue Management Changes


6. NHVAS industry education - Implementation of the New Rules & Standards


7. NHVAS industry education - Notifiable Occurrence Reporting in the NHVR Portal

Old NHVAS Business Rules and Standards

Existing NHVAS participants from before 22 February 2021 can continue to operate under the old Business Rules and Standards while they move over to the new Business Rules and Standards.