Online applications
All NHVAS applications should be submitted through the NHVR Portal
We recommend you download and read the relevant guide for the accreditation module/s you are interested in, before submitting an application.
The benefits for submitting your NHVAS applications through the Portal include:
- managing your account information
- reviewing your application status
- reviewing your accreditation status
- reviewing driver and vehicle lists
- paying for your application
- viewing payment history
- tracking audit associated responsibilities.
The NHVR Portal is used for all NHVAS transactions including submitting an application to join the scheme or maintaining vehicle/driver records. Applications to join the NHVAS can only be submitted by a company director or the individual that will hold the accreditation.
When you lodge an application it will be submitted to the relevant team for processing, the majority of applications will be completed in under 14 days. However, for more complex application types such as Advanced Fatigue Management applications, it may take longer due to the complexity of the application and comprehensive review and assessment that must be completed.
Other applications
The following applications are unavailable in the Portal and need to be completed and submitted by email, post or fax:
- NHVAS Approved Auditor application form (PDF, 220KB)
Please read the NHVAS Auditor Registration information sheet (PDF, 260KB) before submitting this application. - NHVR approved Registered Training Organisation application (PDF, 169KB)
Please read the Fatigue units of competency - RTO guide (PDF, 228KB) before submitting this application.
Email: accreditation@nhvr.gov.au
Fax: 1300 736 798
Post:
Accreditation
National Heavy Vehicle Regulator
PO Box 492
Fortitude Valley QLD 4006
Fax and post applications
Please note: Applications should only be sent via fax or post if a digital platform is unavailable.
If you are submitting your application by fax or post, please ensure you have completed the "payment details" section on the application form (where relevant).
Completed forms can be submitted via:
Fax: 1300 736 798
Post:
Accreditation
National Heavy Vehicle Regulator
PO Box 492
Fortitude Valley QLD 4006
Note: Please use the latest version of Adobe Reader when opening and completing an NHVAS application form. You can get the latest version of Adobe Reader free from http://get.adobe.com/reader. All forms should be saved to your computer before opening and completing, to avoid any web browser issues.
NHVAS accreditation forms
- Establish accreditation | Existing accreditation holders | Add module to accreditation (PDF, 812KB) - updated 1 July 2024
- Change operator particulars (PDF, 457KB) - updated 30 June 2020
- Add/delete/amend vehicles (PDF, 672KB) - updated 1 July 2024
- Exit from scheme/module(s) (PDF, 300KB) - updated 30 June 2020
NHVAS general forms
- Request vehicle list or order interception report books (PDF, 119KB) - updated 30 June 2020
- Order replacement labels or accreditation certificates (PDF, 327KB) - updated 30 June 2020
Compliance audit notification (CAN) form
- Compliance audit notification (PDF, 277KB) - updated 30 June 2020
NHVAS auditor forms
- NHVAS Approved Auditor application form (PDF, 220KB). Please read the NHVAS Auditor Registration information sheet (PDF, 260KB) before submitting an approved auditor application.
RTO application form
- NHVR approved Registered Training Organisation application (PDF, 169KB). Please read the Fatigue units of competency - RTO guide (PDF, 228KB) before submitting an application.
Additional forms and templates that may be required to support an NHVAS application
- Additional information spreadsheet template (XLS, 83KB) - updated 12 July 2018
- Audit matrix - Fatigue management (DOC, 119KB) - updated 28 June 2022
- Audit matrix - Maintenance management (DOCX, 124KB) - updated 3 July 2023
- Audit matrix - Mass management (DOCX, 116KB) - updated 7 July 2023
- Audit summary report (DOCX, 180KB) - updated 1 June 2023
- Induction approval template (DOC, 225KB) - updated 18 December 2017
- Statement of compliance (PDF, 258KB) - updated 6 February 2017
- Vehicle inspection requirements for NHVAS (PDF, 95KB) - updated 14 January 2015
Review a decision
Where an NHVAS application is refused, or an NHVAS accreditation is suspended or amended, a company or person affected by the decision (a dissatisfied person) may seek an internal review of the NHVR decision.
For more information see Reviews and Appeals.