Electronic Work Diary

An Electronic Work Diary (EWD) is an electronic device or system approved by the NHVR to monitor and record the work and rest times and can be used by drivers as an alternative to making records in a written work diary.

On this page

• Using an EWD
• EWD register
• EWD provider application

Using an EWD

Drivers, transport operators, record keepers and authorised officers have the same obligations using EWDs as they do for the written work diary. However, EWDs can automate many of these functions, making day-to-day operations faster and easier.

Transport operators adopting EWDs have options to:

• develop their own EWD
• buy an off-the-shelf EWD
• buy an EWD that can be integrated with other regulatory systems (e.g. intelligent access program).

If an EWD meets the performance requirements specified in the EWD Standards, it can be approved for operation along with the conditions of approval and use.

Drivers and transport operators need to receive appropriate training on the use of their EWD. Drivers will identify and authenticate themselves and declare their periods of work and rest through a user interface. This information is automatically sent to the record keeper.

At all times, EWD approval holders, record keepers and drivers must ensure that EWDs function in accordance with the standards and conditions set by the NHVR.

Information collected by an EWD can be provided to:

• the driver, to check that the recorded information is correct
• the driver’s record keeper, to fulfil the record-keeping obligations
• an authorised officer during an intercept, to allow the officer to confirm that the driver is complying with work and rest limits.

EWD register

The following companies have been approved to provide Electronic Work Diaries. Please note the conditions of use for each of their systems in their Certificate of Approval.

EWD provider application

Before you apply

Technology providers and transport operators interested in developing an EWD are encouraged to engage with the NHVR before lodging an application by emailing fatigue.management@nhvr.gov.au

Apply for approval

Please complete the EWD Application Form (PDF, 189KB) and return it to the NHVR. Ensure that the application is completed in full and all required supporting documentation listed on the application is provided.

You will require a number of additional resources prior to submitting your application. To obtain your copy of this information please request an Application Toolkit by emailing fatigue.management@nhvr.gov.au

• EWD Self Assessment Checklist (XLSX, 521KB)

Decision review

If your EWD application is refused you can request an internal review of the decision.