Safety policy and documentation

Documenting your safety processes and activities is very important. As a minimum, you should have a clear commitment to safety in your business. A Safety Policy is a good way to show this commitment and to make it easy for your employees, and other parties in the Chain of Responsibility, to see how you manage safety in your business and who is specifically responsible for it.

As well as a Safety Policy, you should also develop documents, such as procedures or work instructions, to explain in more detail how your business carries out its work. You may also choose to document how you interact with third parties during your day-to-day business operations. For example, you may want to document some specific safety requirements that you’d expect of the people you do business with.

As you go through the process of preparing an SMS, you should consider compiling all your safety documents in one area, such as an SMS Manual. Using a manual will ensure all your safety documents are located in a single, easy-to-find place.

The guidance material and templates below will assist you to develop elements of your SMS that relate to the Safety policy and documentation component. We are currently developing more guidance in this area. Make sure you Subscribe to On the Road to be informed when further materials become available.

Management commitment and safety responsibilities

The documents in this section address the following SMS elements: Management commitment, Safety responsibilities and Key safety personnel.

Third party interactions